What Is Windows Task Manager | How To Use It Efficiently

Everyone should know what your computer task manager is. It is a very useful tool for troubleshooting your computer program problems. Just for me I use it every time is use my computer.

Explore out Task Manager usage, and you'll find all kinds of options for monitoring your system, detecting and resolving problems, especially in its most modern Windows Vista/Windows 7 incarnation. 

Here are the main uses of Task Manager.

1. Browse your processes

Press Ctrl+Shift+Esc (Windows 7) or Ctrl+Alt+Del (Windows XP) to launch Task Manager. By default the first thing you'll see is the Applications tab, but this is misleadingly named and of little much use as it just lists top-level windows. If you want to see what's actually running on your PC then click the Processes tab, click "Show processes from all users", and scroll down the list. If you don't know what a process is then right-click it and select Properties to get more information, such as the folder where it's stored, which will usually offer additional clues.

8. Understand CPU utilization

Occasionally your PC will seem slow, as though something is using all your CPU time, but the regular CPU column won't display an obvious candidate. So what's going on?

Launch Task Manager, and click the Performance tab to see a graph of your CPU Usage History: it's pretty, but there's more to it than that. Click View and select Show Kernel Times (so it's checked). What you'll now see is two graph lines: one green, representing total CPU utilisation, and one red, representing the time consumed by the kernel.

When the green peaks are high, red peaks low then the culprit is a user mode process, probably just a regular application. But if the red peaks are consistently high then that shows your CPU time is being grabbed by something in the kernel, probably a driver, but perhaps also a Windows component, maybe even some deeply embedded malware.

2. Troubleshoot programs that are unable to start

Windows Media Player is known to crash from time to time (you may have noticed this). Occasionally it'll crash without having any visible window, though, so you won't see there's a problem. Then, when you come to restart the program, nothing will happen because it's blocked by the crashed copy in RAM.

If you find Windows Media Player won't launch, then, fire up Task Manager, click the Processes tab and look for a WMPlayer.exe process. If you find one, and there's no window, then it's probably crashed. Right-click it in Task Manager, select End Process, and once it's shut down you should be able to start Media Player as normal.

Much the same problem can happen with other applications, so if something won't start, or is just misbehaving, then it's always a good idea to look for previous instances of the program. Don't use the "End Process" on anything unless you're 110% sure that it's safe to do so, though - terminating something system-critical can lock up or crash your PC immediately.

3. Monitor Memory/RAM Usage

It's often interesting to see which programs are using all your RAM. To find out, click the Processes tab, then click View > Select Columns, and ensure Memory - Working Set and Memory - Private Working Set are checked. You'll now see two estimates for your processes use of RAM.

The first, "Memory - Working Set" shows you how much physical memory is currently being taken up by each process. Some of this RAM may be shared by other processes, though (shared DLLS, for instance) so this figure tends to overestimate memory use.

The second, "Memory - Private Working Set" shows you how much physical memory this process alone is using (that is, it can't shared with anyone else). It will almost certainly consume additional RAM, though, so this figure tends to underestimate memory use. It's a little more reliable than the Working Set alone, but really you need to see both.

Now click the "Memory (Private Working Set)" column header so the largest figures are at the top. You'll immediately get a good feel for where your RAM is going, and which programs (if any) you need to close or tweak to get some of it back.

4. Identify RAM-hogging services

Your list of processes should contain many called svchost.exe (if not, then you've not clicked "Show processes from all users"). This is the service host, a process that's used to run several Windows services. But what if this turns out to be grabbing large amounts of RAM? Which services might be to blame?

To find out more, right-click a particular svchost.exe and select Go To Services. Task Manager will open the Services tab and all the services managed by this particular instance of svchost.exe will be highlighted. Task Manager has no way to tell you how much each RAM each of the services are consuming individually, unfortunately, but this does at least greatly reduce your options. (And a hint: in most Windows Vista installations, ReadyBoost is by far the greatest resource-hogging service.)

10. Control your services

If you need to stop or start a Windows service then you could launch the Services applet (services.msc). But why bother? In Windows Vista or 7 it's much quicker to do it from Task Manager. Just click the Services tab, right-click the service you need, and choose the Start or Stop option.

Be careful, though - stopping a critical Windows service can result in your PC locking up immediately (and tinkering with some third-party services is almost as serious). Don't try this unless you know exactly what you're doing.

11. Troubleshoot if Explorer crashed

Have the taskbar and desktop disappeared for no apparent reason? Explorer has probably crashed: press Ctrl+Shift+Esc and press the Processes tab to check for yourself. If Explorer.exe isn't listed then click File > New Task, type Explorer.exe and click OK to restart it.

Or, if Explorer won't start, your system is generally trashed and you'd like to reboot gracefully, then enter the command shutdown -r and your system should restart.

7. Stop a process that uses all your CPU speed

If a particular process has gone rogue, using all your CPU time and reducing everything else to a crawl, then Task Manager may be able to help.

First, press Ctrl+Shift+Esc and wait for Task Manager to appear. If your runaway process is completely tying up the CPU then this can take a while, but if you don't want to reboot (you've an application with unsaved data, say) then be patient. We'd give it at least 10 or 15 minutes.

When Task Manager appears, look for the process consuming all your CPU time (click Processes, then click View > Select Columns and check CPU if that column isn't displayed). If you want to kill the process completely, then you could right-click it, select End Process and it'll die (most of the time).

This doesn't always work out as you expect, though. If the process is system-critical, maybe a Windows component, then terminating it may crash your system immediately (and it always introduces a risk of system instability). If you've data you need to save elsewhere then it may be better to try and slow down the rogue process, reduce its grab on your resources, so you can use other programs again and close everything down properly. Fortunately Task Manager can help here, too.

Right-click your CPU-hogging process, select Set Priority > Low, and Windows should immediately give more CPU time to just about everything else on your PC. The program will still be running, it just shouldn't interfere with other apps to the same degree, and they should be accessible again.

If there are still problems, right-click the process and select Set Affinity. This option lets you decide which CPU cores a process can use. If you clear one of these then that core will become available to other applications, which should significantly improve their performance.

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I'm Alison Alimambo, owner and manager of this blog, an online entrepreneur, blogger, graphic artist, and software developer. Connect with me on Google+ and Facebook.
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